Developing a company wide ethics program is important in that it establishes and formulated the roles of organizations in management of ethics. This program integrates ethics in the operations of the company thus ensuring that ethics is practiced by all people in an organization at all levels. An ethics program in this company would help in continuous assessment of ethics implementation and requirements. It also helps in establishing operating values in an organization as well as instituting desirable behaviors in an organization.
An ethics program is important in the company in that it helps in addressing internal conflicts which may arise. This may help in decreasing labor unrests (McNamara, 1997). Ethical dilemmas are a common scenario in many organizations. An ethics program helps in solving these dilemmas by establishing avenues for addressing them. It also helps in creating awareness and sensitizing employees on ethical matters which may arise in the job area. An ethical program also facilitates easier integration of guidelines relating to ethical matters in the decision making process.
It also helps in developing ethical sensitivity in individuals as employees are taught on the value of ethics while within and away from the confines of an organization. Implementation of ethics in an organization helps improve the corporate image to the public thus leading to an increase in customers’ loyalty and hence high profitability (Hamm, 2003). Implementation of the ethics program is often more difficult than its formulation and thus measures should be taken to ensure it is in operation. For successful implementation, all employees should be educated on ethical matters and their importance to the organization as well as their lives.
To enhance compliance with ethical standards in an organization, the key stakeholders and top management officials should be involved in the implementation stage. Open dialogue should be encouraged between all the affected parties and agreement solicited concerning the goals and the objectives of the program. The relationship between the programs goals and the organizations goals should be explained to the employees. The management should also make the objectives clear and should require accountability from all employees.
Every individual in the organization should be made to own up the responsibility of ethics implementation in an organization (Hamm, 2003). For this ethics program to be successful, monitoring its implementation is vital. While developing the ethics program of a company, the management team should also devise a system to ensure that the program runs as expected. The main purpose of the monitoring system is to measure the progress of the ethics program and to detect any weaknesses which may arise. This would in turn help in taking timely corrective measures thus reducing the negative effects which may arise (Burrows, 2006).
A monitoring system for ABC Company to check the efficiency and effectiveness of the ethics program In measuring and assessing the progress of the ethics program, the following ethical checklist will be used. The manager responsible for assessing the program will be required to obtain all the relevant information before making decisions. The manager should also strive at getting the involvement of all individuals who would give accurate information and those who rightfully have the input or are involved in decision making or in the action plan (Burrows, 2006).