Crisis in the organization
The manager should also ensure that employees have access to regular and appropriate emergencies training; this should therefore be done during the organizations annual meetings between the managers and the workforce, to review the work priorities and training needs. He should also ensure that the employees are properly trained in the use of the emergency equipments and lastly the management team should retain the experienced staff at the end of the emergency project. The sharing of information should also be encouraged in the organization.
This can be done by, maintaining links with the warning systems that may include the staff, the partners of the organization, community leaders, journals, research and also through the meetings with other organizations, there a regular access to the information produced by these systems should allowed. The management should also strengthen the links with partners and communities in areas that vulnerable to crisis in the organization, this can be done through delegation that will give the managers space and time to spend with the workers and think broadly; under which the consistency of decision making is practiced.
One should also find out the plans and thoughts of other people or organizations, this is usually done by, keeping the copies of the plans of the other related organizations, developing contacts with key individuals and informants for the purpose of cross-checking the information and assumptions . The management should know where to get advice and resources, it should also develop and maintain registers of trained staff and consultants, and lastly it should maintain a collection of key documents and manuals.
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Under procedures, the management team should ensure that the organizational systems are in place to position the new staff fast, this may include coming up with a standard job descriptions and contracts, agreements on salaries and entitlements, updated employee registers and introduction materials. The team should therefore, ensure that the financial management and the agreement for sharing information should be applied with a minimum bureaucracy, thus ensuring that there is an effective coordination system between all the staff working in the organization .
The practicalities that the organizations management team should apply, in planning the workforce should include, the contingency plan which refers to the practical actions that the organization takes in case of an emergency situation, this plan include measures to protect the employees’ welfare and safety. Therefore the management team should think about the different kinds of events which might arise and the different actions that might be required at that particular moment. Thinking and planning should therefore, be done alongside other related organizations, to come up with a common analysis and intentions.
For instance the contingency plans might specify; the procedures for any of the following courses when an emergency arises: reviewing program priorities and relocating responsibilities to the employees, providing practical assistance which can be done either directly or through the legal procedures, it can also provide procedures for the employees welfare, this can be done systems for contacting staff such as, agreed meeting points, up-to date addresses and maps showing their location in case of migration, this will also include the employees information, about dependents and next of kin, identification numbers and essential medication.