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Global E-Business Plan 2

Current report examines the opportunity of new international e-business establishment basing on the exciting IT Company located in Australia and the established IT Company in Ukraine, both with hands on DMS sphere. Document Management Systems are the most demanded and popular solutions for the last several decades. FUJI XEROX Company is one of the leading vendors in this field with its offices spread over the Oceania including Australia and New Zealand and Asia (China, Hong Kong, Taiwan, Philippines and Malaysia).

Present plan envisages new market exploration along with creating startup alliance with the Ukraine located company. The main idea envisages the existing product developed by FUJI XEROX Corporation customization due to the new market’s peculiarities and the customers’ needs. Softline JSC is a company chosen to alliance with FUJI XEROX for Eastern European market penetration. Current report is aimed with opening and discussing the criteria, which played the great deal in new marketing location choice along with choice of a local partner suitable for business development in the region.

The both companies have achieved to grow up significantly developing a valuable expertise in DMS field, thus there is a chance to combine received knowledge and experience in order to get the bigger

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marketing share and to gain more weight on DMS field in the next 5 years, after the economic slowdown will be behind. The main features that allow developing the mutually beneficial strategy combining the efforts include the financial state of Ukrainian IT companies, the market demand and the development that has been already done in the sphere.

Business development plan included in current report is focused on brand new product for Ukrainian market appearing with high capability to be extended for other companies in the CIS region. Practically, business alliance looks as a beneficial entity for present plan realization, because the legal and location, thus time difference issues, which separates the companies, shareholders.

CIS region, including Ukrainian market, due to certain geo politic criteria started to develop the IT infrastructure of enterprises with particular delay comparing to Australian market, still some of Ukrainian IT companies succeeded to gain the positive expertise in DMS field, which is capable to be taken to various markets. DocNet is a Document Management System, which is to be developed and set up as the main business of planned alliance including FUJI XEROX and Softline JSC. DocNet is to be designed as one of the main tools for managing the company. Its main ability is in creating, discussing, and approving the documents.

System will allow automating the control documented tasks’ processing. Complete efficient documents registration coming from various sources to organizational service desk is to be implemented as one of the key features in the system. SharePoint Server Platform implementation will bring the additional functionality to the client, such as: automation of business processes, knowledge management, the establishment of the internal organization of the portal. Subsystem to be build-in into the system is going to provide the opportunity for registration of documents coming into the organization through various channels of communication.

If manager receives a letter to the corporate organization mail box, it automatically enters the system in a special library. When a document by fax is automatically converted into an email message format and also comes to be stored in a special library. After that, the registrar has the opportunity to register the document, issuing the card related to registered document with a minimum set of details described in it. If manager receives a document in paper format, it will obtain the capability to be scanned and thru scanning the analogical card will be issued in accordance with information reflected in scanned paper.

The next step includes transformation of the document into electronic form. At the time of registration, the registrar indicates the document, which is to be responsible for entire unit. Then the head of the unit receives a notification by e-mail and / or sms massage about the new document that is ready to be reviewed. The Head of the business unit, where the document arrives, will be able to review the document, make a resolution for it, or return it to the registrar, in the case if there is an error in the appointment of a responsible person or responsible entity.

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