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Library Resources Management System

Technology has revolutionized the life of human beings’ and has made the lives easier by the various kinds of applications. In the light of the rapid changes with the use of IT, there are many tools, technologies and systems have been produced and invented. In the modern world, time is short so if there are many processes taken place at same time within a place there is a need for integration of all the processes, creation of paperless-environment also ensures efficient task management.

Nowadays all the businesses are shifting to computer based system. The purpose to having a computer based system is, it helps to increase the market share and it’s very easy for customers to use. School were never left behind. This project Is concerned with developing a Library Resources Management System. In this system the library management becomes more efficient & easier to handle with its reliable system components. Library is regarded as the brain of any institute; many institutes understand the importance of the library to the growth of the institute and their esteem users (students).

Library Resources Management System supports the general requirements of the library like acquisition, cataloguing, recirculation. Library Resources Management System offers many flexible and

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convenient features like allowing librarians and library users to maximize time and efficiency. Library System gives the all detailed information about students, staff and books. It will track on the how many books available In library and books Issued to the students. It shows popular book among the students. It will provide book lost In library. It keeps the record of the suppliers and book binders. It generates MIS reports for management.

Our software is customizable for any library requirement. 1. 2 Background of the Study Library Resources Management System is a process of organizing important information, used to track items borrowed, manage library resources, and budgeting. This system help users or people who responsible in recording the data appropriately, It also saves time and more convenient to use than the traditional manual recording. Lack of library system in a school can lead to chaos and troubles, and because of it the librarian is having a problem to serve each students and faculties who wish to use the library.

It is extremely useful in the school to use that automated system. The current processing of the transactions In the library doodads is, well, a little bit in the old fashion way. Users and library personnel use manual cards for every library transaction which takes some time and is very inconvenient during the time of immediate needs. We built this system to help the staff and the users of the library to make the transactions easier, with lesser time for transaction processing and to make the library accommodate more people. OF 7 This presents the related literature and studies, local and foreign, that gives bearing to the present study. 1. 3. 1 Foreign Literature According to Robinson (2001), usability is a key requirement for users, says Elisabeth Robinson, Product manager for Online Computer Library Center. The catalogue has become a way to pull together disparate resources, including commercial resources and web links. Management systems also allow circulation, including check in/check out and enable libraries to purchase materials and track where they are.

According to Chad (2009), consulting is at a major point of change in the wider information economy within which library systems form part of a larger whole. He was writing in a briefing paper about the study in library management systems. This study examined the systems used in higher-education libraries across the I-J and came up tit some significant observations and recommendations. It noted that the ALMS market in I-J higher education is already mature and that four main vendors (Calibers, Innovative,Syringing and Atlas) have almost 90 per cent of the market.

This market maturity means, according to the study authors, that the benefits to libraries of changing ALMS provider are limited. Library users expect to find everything together says Stephen Abram, vice president for innovation at Sirs’ Dying, the leading provider of software solutions and associated services for libraries. According to her rotationally, the library management system or integrated library system (ILLS) was responsible for running libraries efficiently and effectively.

Over the last few years, the role of the ILLS has been expanding from meeting library needs to delivering user experience Library users expect to find everything together says Stephen Abram, vice president for innovation at Syringing, the leading provider of software solutions and associated services for libraries. According to her traditionally, the library management system or integrated library system (ILLS) was responsible for running libraries efficiently and effectively. Over the last few years, the role of the ILLS has been expanding from meeting library needs to delivering user experience. . 3. 2 Local Literature According to Eden (201 1), views that most libraries are forced to work with fewer staff because of the having a more improved and modernized system for their library. According also to the study, the library administration need to emphasize to their staff that the organization has a vested interest in providing them with the tools and training they need to assist the organization in the new information marketplace. These may include search engines, circulation systems, and the online public access talon.

According to Lopez (2002), University of the Philippines Mindanao when UP in Mindanao accepted its first batch of students in 1996, the Main Library collection was integrated with the core collection of the School of Management (SOME) Library at the Satisfaction Bldg. , Ladies Avenue, Banging, Dave City. The Philippians and General References were housed together with the College of Arts and Sciences (CASE) collection in Room 2 of the Philippine Coconut Authority. In the Second Semester AY 1996-1997,the CASE Library moved to its main campus in Bags Shirr.

Upon the cognition of UP in Mindanao by the Board of Regents (BOOR) as a constituent unit (CUE) of the UP System, the CASE was split into two (2), namely: College of Humanities Main Library transferred to the newly renovated building where the main collection was set-up beside the books of the OCHS and the SCM. In July 2002, the library established the Library Educational Media and Information Technology Office (LIMITS). The LIMITS handles the audio-visual services, internet and the connectivity of the library. It currently holds office at the Alias B. Lopez Hall Dormitory. Later, the

Main Library collection which grew from 100 titles to 6,191 volumes at the end of May 2004, and was transferred to the Administration Bldg today, the Main Library occupies the former UP in Mindanao Cultural Center (MUMPS) building. Sciences (OCHS) and the College of Science and Mathematics (SCM). The Main Library transferred to the newly renovated building where the main collection was set-up beside the books of the OCHS and the SCM. In July 2002, the library established the Library Educational Media and Information Technology Office (LIMITS). The LIMITS handles the audio-visual services, internet and the connectivity of the library.

It currently holds office at the Alias B. Lopez Hall Dormitory. Later, the Main Library collection which grew from 100 titles to 6,191 volumes at the end of May 2004, and was transferred o the Administration Bldg today, the Main Library occupies the former UP in Mindanao Cultural Center (MUMPS) building. 1. 3. 3 Foreign Studies According to Charisma (2010), connotes the term library with use of automatic data processing machines to perform routine library activities. It implies a high degree of mechanization of various routine and repetitive tasks and processes are left to be performed by human beings.

The study stresses library automation as the application of computers and utilization of computer based products and services in the performance of different operations and functions or in the provision of various services and output products. In addition to computer advancement, telecommunication and audio-visual technologies gives away to new possibilities in information processing. According to Back & Bailey (2010), explored the design space of mash-up techniques for the faultless inclusion of information from Web services into websites.

They considered the cases where an Online Public Access Catalog OPAC) is either the target of such addition or the basis of the information being included. They focused on client-side techniques in which each user’s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgets allow the integration and customization of Web services without requiring programming. They also described in detail the functionality and use of several widget libraries and Web services we built.

Although the specific requirements for (2010), explored the design space of mash-up techniques for the faultless inclusion of information from Web services into websites. They considered the cases where an Online Public Access Catalog (OPAC)is either the target of such addition or the basis of the information being included. They focused on client-side techniques in which each user’s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgets allow the integration and customization of Web services without requiring programming.

They also described in detail the functionality and use of several widget libraries and Web because of their respective nature, all systems are designed to be deployable with minimum effort and resource requirements. This low entry cost, combined with the provision of a high-level, non-programming interface, constitute two vital precondition for the broad adoption of techniques in libraries, which in turn has the potential to vastly increase the reach and visibility of their electronic resources in the wider community. 1. 3. 4 Local Studies According to Lou (1986), a survey on the computer application in 223 libraries in Metro Manila.

The study revealed that they prioritize the three library functions to be computerized as cataloging, indexing, and circulation. However, the plans for automation for the libraries cannot be implemented due to financial incapability of the libraries, and the lack of funds from the government. Despite of this drawback, the libraries are not turning their backs unto the automation of their libraries. According to Agene (2008) made a study about the collection usage of the students of the Jose Racial University in a period of three years using the quantitative and qualitative approach.

The goal of the study is to assess the usefulness of the faculty of students to their library and it been revealed that it is generally important for them to go to the library for their academic needs. Difference Between the Existing and the Proposed System The difference of the existing system with the proposed system is the old system doesn’t support budgeting of the incoming funds for the library resources. The existing system only supports organizing of data’s,book and facility inventories and recording of transactions (borrowing of books) but doesn’t include the budgeting of the library’s resources.

To assist possible improvement of library management the proposed system includes budgeting to library’s resources. A good budget can help keep your spending on track and even uncover some hidden cash. The proposed system aim to solve problems traditionally encountered on libraries and includes consciousness on budgeting resources. 1. 4 Conceptual Framework of the Study 1. 5 Statement of the Problem This section shows the problem most encountered in the libraries. 1. 5. General Problem This thesis addresses the following problems related to service inefficiency and low productivity of the library staff, in the different transactions involving the patrons and in the preparation of the library’s regular and on-demand reports. 1. 5. 1 Specific Manual systems are also slow to operate. Instead of using a computer to issue and aka back books, locating and updating a card index is slow and laborious; With manual systems staff spends a lot of their time on mechanical, clerical tasks rather than liaising with library visitors. Lack of security.

Often the books are lost and the librarian is not aware of this. If manual record book is lost data will be completely lost. Data could be misplaced due to human error. Lack of storage common errors. It results in need of lot of space to keep the data. Too much paper wastage. Paper takes up a massive amount of room in the site. Unavailability of Information: Slow Retrieval of Data – The information is stored in efferent parts and takes a long time to retrieve the data. Improper spending of money for the resources of the library. Most of the library managements don’t consider proper spending of their budgets. 1. Objectives of the Study The main objective of the study is to solve the problems stated. 1. 6. 1 General Objectives To be able to give the user an easy and fast accessing to the information of the students. Also to manage to the resources properly in their library. 1. 6. 2 Specific Improve customer service through greater access to accurate information. More economical and safer means of storing and keeping track of information. Increase productivity and Job satisfaction among staff members as it eliminates duplication of effort. Reduces errors and eliminating the ennui of long and repetitive manual processing.

More reliable security for sensitive and confidential information. To avoid multiple lost of data. Fewer expenses and least spaces needed for the storing of data. Easier access to Information like management reports and stock etc, as well as more accurate and faster results from statistical analyses. Effectiveness in administration and management as it has unprecedented access to real-time information. 1. 7 Assumptions Today, libraries face the challenge of remaining relevant to the users. The concept of a library staying in one fixed space is slowly evolving.

Because of technology, users can get information from alternative sources. Libraries need to be more competitive in terms of extending services. Library Resources Management System can play an important role in overcoming this challenge. Library Resources Management System may provide integrated information that can be a basis for evaluating what users want. It can also be a tool for implementing new ideas that will enhance the users’ library experience. Library Resources Management System makes everyday library tasks more efficient. This means more work can be done in less time.

Consequently, this decreases operational costs. This also minimizes paperwork and manual tasks, thus allowing library personnel to concentrate on other things such as interaction with users. Library Resources Management System also reinforces users’ loyalty and satisfaction as it provides fast and reliable library services. An efficient computerized library management system will enhance the effectiveness of the library. Library Resources Management system will play in planning and implementing library automation projects, it is necessary to educate ourselves and know more about these systems.

This study will introduce you to library automation, which is an essential component in library automation. 1. 8 Significance of the Study This section states the significance of the study educational, technological, economic and social. 1. 8. 1 Educational Significance Without a library a school will not be complete and without a system transactions are slow. It is very essential to the education and school system. Any problem you have any query unanswered you will find it in one of the books stored in the library. Libraries are an integral part of the education system and one is incomplete without the other.

With the help of this system libraries are going to be more useful to students. 1. 8. 2 Technological Significance Library Resources Management System plays a role on discovering new and improving technology. Most of Library systems are made for inventory and record keeping only this system proposed includes budgeting. 1. 8. 3 Economic Significance Library Resources Management System can conserve time and promotes productiveness. There is so much time and effort saved in the help of this system, mime will be saved so that students can do more valuable things and they can even spend their time wisely and economically. 1. 8. Social Significance Through a computerized library system, they can easily find the books that they are looking for without going through the traditional way of searching a library material. Convenience is more visible for it is not time-consuming, resulting to a 1. 9 Scope and Limitations The study was conducted within the College of Computer Studies of Don Honoring Ventura Technological State University. The proponents was focused primarily in the resources management system for a library.. The implementation of the system will reduce the time and effort of the users in terms of adding, editing, searching, deleting and printing of records.

The system can also help in reducing the expenses of the library such as papers, folders, pens and other materials needed in their current system. The system enables the librarian to share the records of the student such as the borrowing books, returning books, search books, and prescriptions of the librarian. The student’s person all information/data may be stored upon the request of authorized librarian. The assigned librarians are the only one who can share any f the records/data of the students. The system is not capable of sharing its data from other databases. 1. 0 Operational Definition of Terms Terms and Definitions that have been used on the study. Common terms used are the following: Computerized Library system. A computerized library system for a university keeps track of all books and periodicals in the library and their check-out status. Checkout and return are automated through a barded reader (an external device). The library system also interfaces with an external relational database which stores information about the library users (students, faculty, and staff, including whether they have any library items checked out..

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