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Management Information Systems of the Jamuna Fertilizer

Which I had to collect from online and related journal. I hope this assignment will help the related sector to gather some insights on the widows to do further studies in this aspect. I would like to convey my tributes to you and thank you for giving me the opportunity to work on this topic. Your queries in this aspect will highly be expected. Thankful Sincerely your Md. Fifteenth Dib ID: 1201010339 Section: G 7th Semester (30th Batch) ABA Program Department of Business Administration Acknowledgement At first, we convey our gratitude to the Almighty who made me able to complete this port.

This work Is a synopsis of our recent study on “Management Information Systems of the Jejuna Fertilizer Company Limited” as a part of assignment. I’m very fortunate that I have received at most and sincere guidance and co-operation from gratitude to our respected teacher Mr.. Md. Raunchily Amah Lecturer of MIS of Leading University, Sleet. For giving me an assignment on “Management Information Systems of the Jejuna Fertilizer Company Limited” which has given me a great opportunity to increase my knowledge on preparing an MIS report. Also teach us how to collect data or information. Abstract

Through this project report

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an endeavor has been taken to emphasize on Management Information Systems (MIS) and the need of it in an organization as well as in Bangladesh. MIS can be the foundation of a business but it can also be expensive. It is important that the information system should be designed and organized to match the needs of the firm. Designing and creating effective information system is a complex task and several techniques have been developed to manage organizations and build information systems because here in our country lots of companies being established rapidly.

In spite of this the importance and implementation of MIS are also increasing rapidly. In this project we will focus on the role of MIS in Jejuna Fertilizer Company Limited OFFS). The Jejuna Fertilizer Company Limited OFFS) is the largest enterprise of Bangladesh Chemical Industries Corporation (BCC). CFML is implementing MIS in most of their sectors, such as: Manufacturing, HARD, RSI, Org. Structure, data transformation etc. The Management Team members of CFML have strong backgrounds in both computer hardware and software development.

This report will also provide information and identify the potential areas wherein the MIS could be effectively used. Management information system (MIS) or computer information system (CICS) consists of five related components: Hardware, Software, People, Procedure, and Collections of data. Information technologies (IT) represents the various types of hardware and software used in an information system including computers and networking equipment’s. The physical equipment used in computing is called hardware. The set of instruction that controls the hardware is known as software.

MIS components work together to provide information and help managers run the firm, solve problem and make decision. There is some lacking in business loving networking system like MIS/CICS/IT in the CFML. Main barriers are a lack of leadership, motivation and shortage of skill manpower to implement MIS in CFML. Background of the study 1. Introduction 2. Objectives of the study 3. Methodology of the study 4. Limitation of the study 5. Justification Company profile 2. History and overview 3. Structure 4. Product and service SOOT analysts 2. SOOT analysts 3. Findings 4. Summery MIS implementation 2.

IT infrastructure . Hardware acquisition . Software acquisition . Database . Administration . Telecommunication 3. Training 4. Documentation 5. Maintenance Conclusion and recommendation 1. Preface 2. Recommendation Background of study 1. 1 Introduction: A Management Information System (MIS) is a system that provides information needed to manage organizations effectively. Management information systems Limitations and People It’s important to recognize that while all three resources are key components when studying management information systems, the most important resource is people.

Management information systems are regarded as a subset of the overall internal controls procedures in a business, which cover the application of people, documents, technologies, and procedures used by management accountants to solve business robbers such as costing a product, service or a business-wide strategy. Management information systems are distinct from regular information systems in that they are used to analyze other systems applied in operational activities in the organization.

Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision making, such as-Decision support Systems, Expert, and Executive. Typically, in a corporation, MIS (Management Information Systems)is a general term for the computer systems in an organization that provide information about its business operations. Types of Information Management Systems There are many types of information management systems in the market that provide a wide range of benefits for companies.

They are given below:- ; Transaction processing systems (TIPS) Collect and record the routine transactions of an organization. Examples of such systems are sales order entry, hotel reservations, payroll, employee record keeping, and shipping. ; Management information systems (MIS) Produce fixed, regularly scheduled reports based on data extracted and summarized from the firm’s underlying transaction processing systems (TIPS) to middle and operational level managers to provide answers to structured and semi-structured decision problems. Decision-support systems (ADS) are computer program applications used by middle management to compile information from a wide range of sources to solve problems and make decisions. ; Executive support systems (SEES) is a reporting tool that provides quick access to summarized reports coming from all company levels and departments such as accounting, human resources and Advantages of Information Management Systems The following are some of the benefits that can be attained for different types of information management systems. L) The company is able to highlight their strength records etc.

The identification of these aspects can help the company to improve their business processes and operations. (2) The availability of the customer data and feedback can help the company to align their business processes according to the needs of the customers. The effective management of customer data can help the company to perform direct marketing and promotion activities. (3) Information is considered to be an important asset for any company in the modern competitive world. The consumer buying trends and behaviors can be predicted by the analysis f sales and revenue reports from each operating region of the company.

Now days there are lots of importance of MIS in an organization. Though it can’t be expressed broadly, the above are some of its advantages. Some Organizations Who are using MIS in the world: Batched Aniline-undo-soda fabric(BASS) Germany Birth retailer limited India BAT Canada PEPSICO USA Samsung group Korea China national machinery and equipment import and export corporation (CAME) CHINA Telethon group Norway Role AS Switzerland STATUTES Computer incorporate China Silhouetting Some organization of Bangladesh where MIS is implemented: Bankrolling Tell communication S.

Alamo group industrial Abaft automobiles GM Airlines BARACK sank Islam Bank Bangladesh Ltd Orion group ARK Ceramics BASS Bangladesh Eastern Housing Ltd. Rainproof (Electromechanical) Apollo Hospitals Bangladesh Jibing BEMA Co. (Insurance) Dammed Jute Mills TAN Bangle (Media center) Become Pharmaceuticals Ltd Bangladesh Shipping Co. Chula Shipyard Ltd Objectives of the Study Objectives of the study are: -To find out the nature of information management systems used in CFML. -To find the components of existing information systems of the company. To investigate the robbers of existing information systems. -To identify the information sources of business units in the CFML. -To make recommendations for implementation of the MIS the fertilizer company. METHODOLOGY OF THIS STUDY Basically there are two types of methodology. One is Primary data and another is secondary data. Primary data: Primary data are those type of data that Vive collected information or survey directly on the organization. Secondary data: Secondary data are those type of data that Vive collected information from online or any reference books.

To make this overall assignment Vive followed the sources like, online, reference book, ND Journal. LIMITATION OF THIS STUDY There are some limitations of this study. Therefore the assignment may lack some crucial data. 1 . Necessary data and information an neither adequate nor well finished. 2. The duration that is for assignment program is not enough to learn about the MIS system of Jejuna Fertilizer Company Limited. 3. This assignment does not analyze the critical analysis of different sectors in the MIS in details. The assignment has encountered these limitations that may have hinder progress.

But with constant effort, our goal was to minimize the negative efforts of these Justification There are 500 chemical industries corporations in Asia. BCC is one of them. It is undoubtedly our nation’s pride. In this context, it may be noted that BCC started its functioning from 1st July, 1976. At that time BCC had enterprises under its management, but at present BCC has 13 enterprises under its control. It means that the BCC has been becoming smaller and smaller day-by-day for the disinvestment policies of the government.

Therefore the BCC needs to take decision for the implementation of MIS in industries to increase productivity, performance and to survive for existence and CFML as well. COMPANY PROFILE Introduction:- Bangladesh is an agrarian economy. Bangladesh has not attained self-sufficiency in meeting a vital agriculture input; the country has attained the capability of producing high quality granular urea. In order to meet the increasing demand of food grain in the country fertilizer is one of the main inputs to agricultural sector. It is an essential prerequisite to increase food production.

Bangladesh Chemical Industries Corporation (BCC) is one of the biggest industrial organizations in the public sector under Ministry of Industries, Government of the Peoples’ Republic of Bangladesh. The Jejuna Fertilizer Company Limited OFFS) is the largest enterprise of Bangladesh Chemical Industries Corporation (BCC). It is situated on the bank of the river Jejuna in the district of Smaller. History and Overview :- CFML has been established in 1991 to facilitate the agriculture growth of Bangladesh through producing granular urea.

With the commissioning of the 6th urea fertilizer plant Jejuna fertilizer company Ltd had been established. It is situated on the bank of the river Jejuna in the district of Smaller. Its urea production capacity is 1700 metric ton per day (matt) designed by COMPARTMENTS and ammonia production opacity is 1078 matt designed by Half-heartedness Denmark. The total plant infrastructure was constructed by Mediumistic heavy industries limited (MM’) of Japan. Bangladesh is an agrarian economy. In order to meet the increasing demand of food grain in the country fertilizer is one of the main inputs to agricultural sector.

It is an essential prerequisite to increase food production. Bangladesh chemical industries corporation (Bcc)is one of the biggest industrial organizations in the public sector under ministry of industries, government of the peoples’ republic of Bangladesh. Organizational Structure of CFML :- In this project, Business unit is considered where information is generated. The Chief Executive Officer of CFML is Managing Director (MD). Under MD there are nine General Managers (MM). There are about 50(fifty) sections/subsections under nine GSM.

The Office of the Managing Director. Office of the General Manager Administration: Personnel Administration, Labor Section, Labor Welfare, School and College, Estate section, Transport section, CAB, Requirement Section and Common Service Section. Office of the Chief Medical Officer: Medical Centre. Office of the General Manager (Accounts and Finance): General Accounts, Cost & Budget, Pay & Bill, Insurance, Tax and Audit, Cash , Store Accounts and Computer Section. Office of the General Manager Commercial: Local Purchase, Foreign Purchase and Sales.

Office of the General Manager MIMIC: General/Chemical Stores, Spares Parts Store and Material Planning and Inventory Control (MIMIC). Office of the General Manager Technical: Quality Control, Fire & Safety, Process Engineering and Inspection, Research and Development, Technical documentation:-Technical Services & MIS, Technical Library, Photocopy and Cyclostomes, Book Binding, Training, Computer Lab. Office of the Chief Engineer MATS: machinery Maintenance, Plant Maintenance, Electrical Maintenance, Instrument Maintenance, Central Workshop, Solid Handling System Maintenance.

Office of the Chief Engineer Construction: Civil (housing) and Civil (Factory). Office of the General Manager Operation: jeerer Plant, Ammonia Plant, Utility Plant and Bagging Plant. SOOT analysis and findings Introduction :- Every Institute need to do their SOOT analysis. Because it helps to find its strengths and weakness. SOOT Analysis:- A SOOT analysis must first start with defining a desired end state or objective. A SOOT analysis may be incorporated intonate strategic planning model. Strategic Planning has been the subject of much research. S tree n get h s: characteristics of the business or team that t give it an advantage over others in the industry. ;Weaknesses : are characteristics that place the firm at a disadvantage relative to others. Environment. ;Threats: external elements in the environment that could cause trouble for the business. Identification of SHOTS is essential because subsequent steps in the process of planning for achievement of the selected objective may be derived from the SHOTS. Strengths:- A firm’s strengths are its resources and capabilities that can be used as a base for developing a competitive advantage. MIS focus as monitoring the most essential parts and functions of CFML to make online monitoring affordable forever compressor, turbine, pump, equipment and each business unit. ;In CFML, data entry works have been executing by using computer since 2000. Therefore, daily productions report, inspection report, technical minutes, different process data sheet of urea, ammonia &utility plant are preparing by computer. Weaknesses:- The absence of certain strengths may be viewed as a weakness. The following may be considered weaknesses: ;CFML, detecting serious damage to prevent the machine from catastrophic, costly failures. CFML has no strong brand identity in front of world. Opportunities:- The external environmental analysis may reveal certain new opportunities for profit and growth. Such opportunities include: ;MIS can apply for online monitoring systems as a valuable tool for machine maintenance. These systems can be recognized as a useful means of increasing availability and reducing operating costs of CFML. ; CFML has an excellent worker group to work in. Threats:- Changes in the external environmental also may present threats to the firm.

Such threats include: ;In CFML actually IT is not used, computers are used only format entry. Though it should use MIS in its administrative department. FINDINGS Existing Management Information System of CFML has been studied thoroughly the main findings are summarized below: 1 . There are 21 computers for data entry & 18 programmable logic controllers (PAL) to control plant in the CFML. 2. CFML is now under planning to implement networking in each business unit. There is no distributed control system (DOCS) even there is no planning to implement DOCS in CFML. 3.

Every organization takes the decision at three decision levels: operations, tactics and strategy. In CFML, around 327 officers work for management in these three operations level does of day-to-day operations and makes decisions. There is no plan of CFML to computerize the operation level. 4. An CFML, data entry works have been executing by using computer since 2000. Therefore, daily productions report, inspection report, technical minutes, different process data sheet of urea, ammonia & utility plant are preparing by computer. 5. Manual MIS department of BCC collects information from Chic’s enterprises monthly& offices.

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