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mini exam 1-3

Which of the following is a difference between project management and portfolio
management?

a. Project management involves making wise investment decisions whereas portfolio management does not.
b. Portfolio management is an easy task whereas project management is a more difficult task.

c. Portfolio management asks questions like, “Are we carrying out projects efficiently?” whereas project management asks questions such as “Are we investing in the right areas?”

d. Project management addresses specific, short-term goals whereas portfolio management focuses on long-term goals.

d. Project management addresses specific, short-term goals whereas portfolio management focuses on long-term goals.

Feedback: Individual projects often address tactical goals, whereas portfolio management addresses strategic goals. Tactical goals are generally more specific and short-term than strategic goals.

A _____ is an organizational group responsible for coordinating the project management function throughout an organization.

a. Project Management Office
b. Project Management Professional
c. Project Management Center
d. Portfolio Group

a. Project Management Office

Feedback: In the 1990s, many companies began creating Project Management Offices to help them handle the increasing number and complexity of projects. A Project Management Office (PMO) is an organizational group responsible for coordinating the project management function throughout an organization.

In which of the following areas of management is payback analysis most likely to be used?
a. Human resource
b. Communication
c. Cost
d. Quality
c. Cost

Feedback: Tools used in cost management include payback analysis, earned value management, project portfolio management, and cost estimates among others.

Which of the following tools can best help in efficient communication management?

a. Kick-off meetings
b. Impact matrices
c. Requests for quotes
d. Fast tracking

a. Kick-off meetings

Feedback: Kick-off meetings are an important tool in project communication management. Other tools in project communication management are communications management plans, conflict management, communications media selection, and progress reports.

Fast tracking is an example of a tool used in _____ management.

a. time
b. quality
c. communication
d. risk

a. time

Feedback: Time management tools include Gantt charts, project network diagrams, critical path analysis, crashing, fast tracking, and schedule performance measurements.

A Gantt chart is a standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in a ____ format.

a. calendar
b. line graph
c. bar graph
d. pie chart

a. calendar

Feedback: A Gantt chart was developed by Henry Gantt for scheduling work in factories. A Gantt chart is a standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in calendar form.

An important tool for project scope management is

a. fast tracking
b. crashing
c. a Gantt chart
d. a work breakdown structure

d. a work breakdown structure

Feedback: Scope management uses scope statements, work breakdown structures, statements of work, requirements analyses, scope management plans, scope verification techniques, and scope change controls.

Which of the following provides certification as a Project Management Professional?
a. PMS
b. PMC
c. PMI
d. PMP
d. PMP

Feedback: PMI or the Project Management Institute provides certification as a Project Management Professional (PMP). A Project Management Professional (PMP) is someone who has documented sufficient project experience and education, agreed to follow the PMI code of professional conduct, and demonstrated knowledge of project management by passing a comprehensive examination.

Team building exercises and motivation techniques are tools used in _____ management.
a. procurement
b. scope
c. human resource
d. cost
c. human resource

Feedback: Motivation techniques, empathic listening, resource histograms, and team building exercises are tools used in human resource management.

Galaxy, a construction company, buys a particular brand of tiles manufactured by Tiles and Floors, an eco-friendly tile manufacturing company. However, Tiles and Floors has declared bankruptcy and closed down. At present, Galaxy is facing a crisis because there are no other manufacturers in the market that supplies eco-friendly tiles. Which of the following constraints is Galaxy currently facing?

a. Resources
b. Time
c. Scope
d. Cost

a. Resources

Feedback: Every project is constrained in different ways. For some projects, resources are the main concern.

The project time management knowledge area maps to the _____ process group through the activity of schedule control.

a. initiating
b. planning
c. executing
d. monitoring and controlling

d. monitoring and controlling

Feedback: The project time management knowledge area maps to the monitoring and controlling process group through the activity of schedule control.

_____ includes measuring progress toward project objectives and taking corrective action to match progress with the plan.

a. Planning
b. Montioring and controlling
c. Executing
d. Initiating

b. Montioring and controlling

Feedback: Monitoring and controlling is done throughout the life of a project and involves 9 of the 10 project management areas.

The project management plan is the output of the planning process of project _____.

a. integration management
b. quality management
c. scope management
d. procurement management

a. integration management

Feedback: The project management plan,which is part of the planning process, is the output of project integration management.

The _____ process involves gaining stakeholder and customer acceptance of the final products and services and bringing the project, or project phase, to an orderly end.

a. executing
b. closing
c. planning
d. monitoring

b. closing

Feedback: The closing process involves gaining stakeholder and customer acceptance of the final products and services and then bringing the project or project phase to an orderly end. It includes verifying that all of the deliverables are complete, and it often includes a final project report and presentation.

_____ are an output of the executing process of project integration management.

a. Deliverables
b. Issue logs
c. Resource calendars
d. Enterprise environmental factor updates

a. Deliverables

Feedback: Deliverables are an output of the executing process of project integration management.

_____ processes include defining and authorizing a project or project phase.

a. Initiating
b. Planning
c. Executing
d. Monitoring and controlling

a. Initiating

Feedback: Initiating processes include defining and authorizing a project or project phase. Initiating processes take place during each phase of a project.

One of the main outputs of the initiation process is _____.

a. creating the work breakdown structure
b. selecting the project manager
c. developing the project charter
d. identifying the project sponsor

c. developing the project charter

Feedback: The main outputs of the initiation process are a project charter and a stakeholder register.

Organizational process assets update is the output of the closing process of _____

a. project integration management
b. project quality management
c. project procurement management
d. project time management

a. project integration management

Feedback: The closing process involves gaining stakeholder and customer acceptance of the final products and services and then bringing the project or project phase to an orderly end. It includes verifying that all of the deliverables are complete, and it often includes a final project report and presentation.

The _____ provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.

a. scope statement
b. cost management plan
c. work breakdown structure
d. project charter

c. work breakdown structure

Feedback: The WBS is a very important tool in project management because it provides the basis for deciding how to do the work. The WBS also provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.

Which of the following project parameters would be compatible with the use of the agile approach?

a. Projects with inexperienced and dispersed teams
b. Projects that have a fairly rigid completion date
c. Projects with clear-up front requirements
d. Projects that have more flexible scheduling

d. Projects that have more flexible scheduling

Feedback: Projects with heavy constraints, inexperienced and dispersed teams, large risks, generally clear up-front requirements, and a fairly rigid completion date are best done using a predictive approach. In contrast, projects with less rigid constraints, experienced and preferably co-located teams, smaller risks, unclear requirements, and more flexible scheduling would be more compatible with an agile approach.

The project cost management knowledge area maps to the _____ process group through the activities of estimating costs and budget determination.

a. initiating
b. planning
c. executing
d. monitoring and controlling

b. planning

Feedback: The project cost management knowledge area maps to the planning process group through the activities of estimating costs and budget determination.

The improvement of the product and process in the Scrum method is discussed at the _____.

a. sprint reflection meeting
b. sprint review meeting
c. kick-off meeting
d. daily Scrum meeting

a. sprint reflection meeting

Feedback: The improvement of the product and process in the Scrum method is discussed at the sprint reflection meeting.

During _____ processes for a new project, the organization recognizes that a new project exists, and completes a project charter as part of this recognition.

a. initiating
b. planning
c. opening
d. controlling

a. initiating

Feedback: While initiating processes for a new project, the organization recognizes that a new project exists, and completes a project charter as part of this recognition.

A _____ is an important Scrum artifact used to graphically display progress on each sprint during the monitoring and controlling process.

a. WBS
b. sprint backlog
c. burndown chart
d. product backlog

c. burndown chart

Feedback: A burndown chart is an important artifact used to graphically display progress on each sprint.

Which of the following activities is a part of the planning process of the Scrum?

a. Determining how many sprints will compose each release
b. Demonstrating the product during a sprint review meeting
c. Completing tasks each day during sprints
d. Creating sprint backlog

d. Creating sprint backlog

Feedback: Creating product backlogs, sprint backlogs and release backlogs are all part of the planning process of the scrum.

A _____ is usually not necessary to the Scrum method.

a. team contract
b. velocity estimate
c. Gantt chart
d. product backlog

a. team contract

Feedback: Because Scrum implies that team members work as a self-directed group, coached by the ScrumMaster, a team contract should not be necessary.

_____ is a planning process that is within the Project Scope Management knowledge area.

a. chedule development
b. Developing a project management plan
c. Creation of a WBS
d. Quality planning

c. Creation of a WBS

Feedback: Creation of a WBS is a planning process falling under the Project Scope Management knowledge area.

A common _____ process is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track.

a. executing
b. closing
c. monitoring and controlling
d. planning

c. monitoring and controlling

Feedback: Monitoring and controlling processes include regularly measuring and monitoring progress to ensure that the project team meets the project objectives. A common monitoring and controlling process is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track.

Developing a _____ is a planning process that occurs in the Project Integration Management knowledge area.

a. schedule management plan
b. project management plan
c. WBS
d. quality management

b. project management plan

Feedback: Developing a project management plan is a planning process falling under the Project Integration Management knowledge area.

The main purpose of project plans is to

a. schedule management plans
b. define project scope
c. estimate activity resources
d. guide project execution

d. guide project execution

Feedback: Developing a project management plan is a planning process falling under the Project Integration Management knowledge area.

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