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Project Management Chapter 2 and 3

Project Life Cycle
Total composition of all of the work of the project represented on a timeline.
Deliverable
An output or result that must be completed and approved before you can declare the project complete.
Fast Tracking a Project
When you start the next project phase before the prior phase has completed. This action will shorten the project schedule.
Name the 5 Process Groups
Initiating, Planning, Executing, Monitoring and Controlling, and Closing
Minimum number of individual processes included in each of the 5 process groups
at least 2 individual process (some may have more) that have thier own inputs to the process, tools and techniques and outputs.
Initiating process includes which activities?
All of the activities that lead up to the final authorization to begin the project, starting with the original project request.
Planning Processes
Where the project goals, objectives and deliverables are refined and broken down into manageable units of work.
Executing Processes
Where the work of the project are performed. Includes the execution of the projhect plan, team development, quality assurance, information distribution and more.
Monitoring and Controlling Processes
Activities that monitor the progress of the project to identify any variances from the project plan.
Cost Control is part of which process group
Monitoring and Controlling
Performance Reporting and Risk Control are part of which process group
Monitoring and Controlling
Closing Processes
Documents the formal acceptance of the project work and to hand off the completed product to the organization for ongoing maintenance and support.
Project Request Process
Can be formal or informal. Gathering the information to adequately evaluate the request and determine whether the project is worth pursuing
High-Level Requirements
Product Description that explain the major characteristics of the product or service of the project.
What are the 3 requirement categories
Functional, Business, Technical
Decomposition
Break down of the initial project requirements into manageable units of work.
RFP – request for proposal
procurement document that is advertised to the vendor community requesting vendors provide them a written proposal outlining how they would meet the requirements of the project and how much it will cost.
SOW – Statement of Work
Description of what product or service the vendor will provide and is generally included as part of the contract.
Stakeholder
Person or organization that has something to gain or lose as a result of performing the project.
Project Sponsor
The person who authorizes and approves the project charter.
Project Champion
usually one of the stakeholders and they spread the great news about the benefits of the project and act as a cheerleader.
Project Charter
Provides formal approval for the project to begin and authorizes the project manager to apply resources to the project.
Triple Contraints are?
Time, Budget and Quality
Define the initiating process
Authorizes the project to begin
Three Categories of requirements
Functional, Technical, Business
Key components of the project charter
problem statement, deliverables, milestones, costs, assumptions, constraints, risks, stakeholders, and project description.
Scope Creep
Changes and additions that seem to make thier way onto the project to the point where you are not managing the same project anymore.
Primary outputs for the processes are what?
scope management plan, scope statement and work breakdown structure
Product descriptions
describes the features, functions, and characteristics of the product, service, or result of th
Key performance indicators (KPIs)
help you determine whether the project is on track and progressing as planned
Critical Success Factors
re those elements that must be completed accurately and on schedule in order for the project to be considered complete.
Constraints
anything that restricts or dictates the actions of the project team.
WBS
Work Breakdown Structure
Scope Management Plan Description
Documents the procedures for preparing the project scope statement and WBS, defines for the deliverables will be verified and describes the process for controlling scope change requests
Purpose of Scope statements
basis of the agreement between the project and the customer concerning what comprises the work of the project.
Components of the scope statement are what?
product description, key deliverables, success and acceptance criteria, kpi’s, exclusions, assumptions and constraints.
What is the highest level of the WBS?
The project Name
What is the lowest level of the WBS?
A Work Package
What is the WBS dictionary?
Describes each of the deliverables and thier components and includes a code of accounts identifies, estimates, resources, criteria for acceptance and any other information that helps clarify the deliverables.

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