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rite a systems analysis report about the U.S. Army pay system Essay

1. Write a systems analysis report about the U.S. Army pay system. What have been the problems with existing systems?

            The problems born out of the existing systems were that updates in the status of the soldiers were always late and this therefore caused miscalculations in their salaries.  It also affected their tax payments because of the lag in updates. In fall of 2005, the army auditors reported they have made $1.5 million worth of overpayments to 1,300 soldiers who have been either wounded or killed in battle.

What management, organization, and technology factors caused the problems? What was the impact of these problems?

            The old system called “Defense Joint Military Pay System (DJMS) consisted of separate systems (the DJMS-Reserve Component and Regional Level Application Software system) that were not well integrated. Because of this lack of coordination between the systems, when reserves are suddenly called to active duty that should revise their pay, manual data input is necessitated and this becomes prone to a lot of human error. Since its post-Vietnam war birth, the system has undergone revisions but these have not been well-documented and making a mistake while altering even one of the millions lines of programming codes that

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were not properly documented can damage the total system. The more than 1000 options in pay rate entitlements and allowances available to soldiers also make manual encoding necessary which causes even more errors. Even changes in tax rates have to be encoded manually within six to eight months which causes soldiers to file incorrect tax returns. The system could handle mass updates such as the situation needed after 150,000 reserves were called to duty after 9/11 but the entitled additional pays were not always straightforward and these updates were only valid for 30 days and had to be re-updated periodically.

What are the objectives and information requirements of a new systems solution?

            The new system called Defense Integrated Military Human Resources System (DIMHRS) is being prepared to lessen the margin of error caused by manual input.  It also seeks to replace the present 79 different legacy systems with a simpler and unified system.

2. As part of your report, diagram the Forward Compatible Payroll business process for paying Army reservists. How should this process be improved?

            This process can still be improved if there is a system that holds all information about the soldier and also one that contains all the possible options that affect his pay.  With these integrated, less transportation and manual errors can be eliminated.

Unit      Pay Administrator              Web Browser               printed copy gets signed by                                                                       (additional information                     Unit Commander about soldiers Microsoft SQL server 2000 (to format data)

Upload to local server for correction       Reserve Payroll System              Soldier’s Bank Account

3. Describe the role of end users and technical specialists in analyzing the problem and

developing a solution.

            Technical specialists rely on the comments of end users to understand the misgivings of a system. Only when they fully understand the problematic situation can they map out possible solutions. Both parties have to work hand in hand to observe possible solutions and implement it if so.

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