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Set of Instructions to save a Microsoft Word

A file is a collection of information that a computer uses. It is always in a particular format. For example, if you created a Microsoft Word document, the file is saved so that Microsoft Word can read it and open it. A drop-down list is a user interface control GUI element, similar to a list box, which allows the user to choose one value from a list. Save As is command in the File menu of most applications that causes a copy of the current document or image to be created. It differs from the regular Save command, which stores the data back to the file and folder it originally came from.

“Save As” lets the user make a copy of the file in a different folder or make a copy with a different name. These instructions would vary if I was aware of the target audience. In case the target group is absolutely new to computers and MS-Office, then we would have to start by explaining to them what Microsoft Word is. For example, Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. [We would also

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need to teach them how to open MS-Word.

The instructions will b e extremely detailed in this case. For example, in the fifth step of our instructions given above, they would also specify how to use the “Save In” field. Another thing to be taught to them is what each instruction means. We would definitely explain to them what different functions like ‘Save’, ‘Save as.. ‘ mean. If the target audience is children less between the age group of 6 to 10 years, the instructions would be very simple, and we will avoid using complex terms. Here we would avoid getting into the technical details.

Our aim will be just to teach them how to save a file without getting into technicalities of the software. If the target audience is computer literate people who want to learn MS-Word, then the instructions can be similar to what we have mentioned above. We would need to elaborate on technical definitions here. Therefore, the layout and design of instructions would vary a lot depending on who the target audience is. We would have to incorporate different instructional designing techniques considering who the target group is.

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