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SPM Chapter 3

Decisions and actions taken in one knowledge area at a certain time rarely affect other knowledge areas.
False
Initiating processes take place during each phase of a project.
True
Initiating processes are not required to end a project.
False
The level of activity and length of each process group varies for every project.
T-80
Initiating and closing tasks are usually the longest and require the most amount of resources and time.
False
Research suggests that companies working to implement best practices should spend less than 10 percent of project time in initiating and planning.
False
The executing process group generally requires the most resources.
True
Monitoring and controlling processes overlap all of the other project management process groups.
True
Key outcomes of the executing process group are formal acceptance of the work and creation of closing documents.
False
The majority of organizations develop their own internal information technology project management methodologies.
False
You cannot tailor RUP to include the PMBOK process groups.
False
DMAIC is used to improve an existing business process.
True
An organization should put considerable thought into project selection to ensure that it initiates the right kinds of projects for the right reasons.
True
In the long-term view, it is better to have a huge success on an unimportant project than to have a moderate success on an important project.
False
Information technology is usually a support function in an organization.
True
Information systems must support the firm’s business goals, such as developing its own intranet site applications.
False
An organization may initiate information technology projects for several reasons, but the most important reason is to support business objectives.
True
It is good practice to lay the groundwork for a project after it officially starts.
False
A stakeholder management strategy is an approach to help increase the support of stakeholders throughout the project.
True
Some project managers do not even write down stakeholder information because they do not consider stakeholder management as a crucial part of their jobs.
False
The kick-off meeting is always held before the business case and project charter are completed.
False
A milestone list is an output list associated with the Project Scope Management knowledge area.
False
The WBS provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.
True
Project initiation involves taking the actions necessary to ensure that activities in the project plan are completed.
False
Planning the project includes work required to introduce any new hardware, software, and procedures into normal operations.
True
The products of the project are produced during project implementation, and it usually takes the least amount of resources to accomplish this process.
False
Human resource issues often occur during project execution, especially conflicts.
True
The process of acquiring a project team falls under the Project Human Resource Management knowledge area.
True
In addition to progress reports, an important tool for monitoring and controlling a project is using project management software.
True
Even though many information technology projects are canceled before completion, it is still important to formally close any project and reflect on what can be learned to improve future projects.
True
Projects involve ____ project management process groups.
a. three
c. eight
b. five
d. ten
five
____ include defining and authorizing a project or project phase.
a. Initiating processes
c. Executing processes
b. Planning processes
d. Monitoring and controlling processes
Initiating processes
____ include devising and maintaining a workable scheme to ensure that the project addresses the organization’s needs.
a. Initiating processes
c. Executing processes
b. Planning processes
d. Monitoring and controlling processes
Planning processes
Examples of ____ include acquiring and developing the project team, performing quality assurance, distributing information, managing stakeholder expectations, and conducting procurements.
a. monitoring and controlling processes
c. planning processes
b. executing processes
d. initiating processes
executing processes
A common ____ is reporting performance, where project stakeholders can identify any necessary changes that may be required to keep the project on track.
a. executing process
c. monitoring and controlling process
b. closing process
d. planning process
monitoring and controlling process
Administrative activities are often involved in ____, such as archiving project files, closing out contracts, documenting lessons learned, and receiving formal acceptance of the delivered work as part of the phase or project.
a. monitoring and controlling processes
c. initiating processes
b. executing processes
d. closing processes
closing processes
During ____ processes for a new project, the organization recognizes that a new project exists, and completes a project charter as part of this recognition.
a. initiating
c. opening
b. planning
d. controlling
initiating
____ is crucial in information technology projects because once a project team implements a new system, it takes a considerable amount of effort to change the system.
a. Initiating
c. Executing
b. Planning
d. Closing
Planning
The project integration management knowledge area maps to the ____ process group through the activities of developing project charters.
a. initiating
c. executing
b. planning
d. monitoring and controlling
initiating
The project scope management knowledge area maps to the ____ process group through the activities of scope verification and scope control.
a. initiating
c. executing
b. planning
d. monitoring and controlling
monitoring and controlling
The project time management knowledge area maps to the ____ process group through the activity of schedule control.
a. initiating
c. executing
b. planning
d. monitoring and controlling
monitoring and controlling
____ is a planning process falling under the Project Integration Management knowledge area.
a. Schedule development
c. Create WBS
b. Develop project management plan
d. Quality planning
Develop project management plan
____ is a planning process falling under the Project Scope Management knowledge area.
a. Schedule development
c. Create WBS
b. Develop project management plan
d. Quality planning
Create WBS
____ is a monitoring and controlling process.
a. Develop project team
c. Risk response planning
b. Request seller responses
d. Integrated change control
Integrated change control
The project cost management knowledge area maps to the ____ process group through the activities of estimating cases and budget determination.
a. initiating
c. executing
b. planning
d. monitoring and controlling
planning
The project communications management knowledge area maps to the ____ process group through the activity of information distribution.
a. initiating
c. executing
b. planning
d. monitoring and controlling
executing
The project procurement management knowledge area maps to the ____ process group through the activity of administering procurements.
a. initiating
c. executing
b. planning
d. monitoring and controlling
monitoring and controlling
The project procurement management knowledge area maps to the ____ process group through the activities conducting procurements.
a. initiating
c. executing
b. planning
d. monitoring and controlling
executing
____ is an iterative software development process that focuses on team productivity and delivers software best practices to all team members.
a. RAP
c. RUP
b. RIP
d. ROP
RUP
____ should serve as the foundation for deciding which projects to pursue.
a. Strategic planning
c. Successful past projects
b. Project managers
d. Employee abilities
Strategic planning
An organization may initiate information technology projects for several reasons, but the most important reason is to support ____.
a. financial security
c. technological advances
b. business objectives
d. shareholders
business objectives
A ____ is a document that includes details related to the identified project stakeholders.
a. stakeholder register
c. stakeholder directory
b. stakeholder list
d. stakeholder contact list
stakeholder register
A ____ is an approach to help increase the support of stakeholders throughout the project.
a. stakeholder management plan
c. stakeholder management strategy
b. stakeholder strategy
d. stakeholder management list
stakeholder management strategy
A ____ is a meeting held at the beginning of a project so that stakeholders can meet each other, review the goals of the project, and discuss future plans.
a. kick-off party
c. kick-off meeting
b. launch meeting
d. project launch meeting
kick-off meeting
The ____ is often held after the business case and project charter are completed, but it could be held sooner, as needed.
a. kick-off project
c. launch meeting
b. kick-off meeting
d. launch project
kick-off meeting
It is good practice to focus on the ____ of meetings.
a. flow
c. agenda
b. planning
d. results
results
Quality metrics are an output of project ____.
a. cost management
c. integration management
b. scope management
d. quality management
quality management
The ____ provides a basis for creating the project schedule and performing earned value management for measuring and forecasting project performance.
a. WSB
c. WBS
b. project team analysis
d. project tool
WBS
____ the project involves taking the actions necessary to ensure that activities in the project plan are completed.
a. Executing
c. Starting
b. Initiating
d. Coordinating
Executing
The ____ process involves gaining stakeholder and customer acceptance of the final products and services and bringing the project, or project phase, to an orderly end.
a. ending
c. developing
b. closing
d. completing
closing
COMPLETION
A(n) ____________________ is a series of actions directed toward a particular result.
process
____________________ progress from initiation activities to planning activities, executing activities, monitoring and controlling activities, and closing activities.
Project management process groups
The ____________________ plan coordinates and encompasses information from all other plans.
project management
Each of the five project management ____________________ is characterized by the completion of certain tasks.
process groups
The ideal outcome of the monitoring and ____________________ process group is to complete a project successfully by delivering the agreed-upon project scope within time, cost, and quality constraints.
controlling
Many of the project management processes occur as part of the ____________________ process group.
planning
A(n) ____________________ describes how things should be done.
methodology
Ideally, the ____________________ would be involved in initiating a project, but often the project manager is selected after many initiation decisions have already been made.
project manager
Developing a(n) ____________________ to share its project management knowledge could help a company reduce internal costs by working more effectively.
intranet
____________________ are people involved in or affected by project activities and include the project sponsor, project team, support staff, customers, users, suppliers, and even opponents to the project.
Stakeholders
A(n) ___________________ includes basic information such as stakeholder names, level of interest in the project, level of influence on the project, and potential management strategies for gaining support or reducing obstacles from that particular stakeholder.
stakeholder management strategy
____________________ is often the most difficult and unappreciated process in project management.
Planning
The main purpose of project plans is to ____________________ project execution.
guide
A(n) ____________________ is the output of risk identification planning.
risk register
The ____________________ is a very important tool in project management because it provides the basis for deciding how to do the work.
WBS – work breakdown structure – work breakdown structure (WBS)
____________________ the project includes work required to introduce any new hardware, software, and procedures into normal operations.
Executing
The process of information distribution falls under the ____________________ knowledge area.
project communications – project communications management
____________________ and controlling is the process of measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective action to match progress with the plan.
Monitoring

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