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Topic 9: IT Project Management

What is the project triple constraint?
scope
time
cost
What are the most important measures of project success?
– meeting business case requirements
– on?time delivery
– within budget delivery
What helps projects succeed?
user involvement, executive support, clear business objectives, expertise, agile process, skills, tools and infrastructure
project management vs. project portfolio management
project more operational, portfolio more strategic and holistic
steps in portfolio management
1. collect
2. prioritize
3. allocate resources
4.automatie the repository
5. apply modern portfolio theory, including risk?return tools that map project risk on a curve
What does Project integration management involve?
coordinating all knowledge areas (management of scope, time, cost, quality, HR, communications, risk, procurement and stakeholder) throughout a project’s life cycle
What are the main processes involved in project integration mgt?
Develop the project charter
Develop the preliminary project scope statement Develop the project management plan
Direct and manage project execution
Monitor and control the project work
Perform integrated change control
Close the project
What is a project charter?
a document that formally recognizes the existence of a project and provides direction on the project’s objectives and mgt (title, start and finish dates. milestones, budget, employees, objectives, approach)
What is Scope?
all the work involved in creating the products of
the project and the processes used to create them
What is project scope management?
processes involved in defining and controlling what is or is not included in a project
What is a scope management plan?
a document that includes descriptions of how the team will
– prepare the project scope statement
– create the work breakdown structure (WBS)
– verify completion of the project deliverables
– control requests for changes to the project scope
The Project scope management process has the following stages:
– Collect requirements of product
– Define scope
– Create the WBS
– Verify scope (formalized acceptance by customers and sponsors)
– Scope control
What is the WBS?
– work breakdown structure: subdividing the major project deliverables into smaller, more manageable components
– provides the basis for planning and managing
– project schedules, costs, resources, and changes
– work package at the lowest level of WBS
= To-Do Liste
How to make a WBS?
– mind-mapping
– top-down / bottom-up, starting with biggest / smallest items of project
– no easy task and usually requires several iterations
What is a WBS dictionary?
– a document that describes detailed information about each WBS item
– Each WBS item must be documented in a WBS dictionary to ensure accurate understanding of the scope of work included and not included in that item
Whats the advice for creating a WBS and WBS dictionary?
– unit of work should appear at only one place in the WBS
– The work content of a WBS item is the sum of the WBS items below it
– A WBS item is the responsibility of only one individual, even though many people may be working on it
– Project team members should be involved in developing the WBS to ensure consistency and buy?in
Scope verification involves..
.. formal acceptance of the completed project scope by the stakeholders
Scope creep is..
.. the tendency of project scope to keep getting bigger and bigger
Goals of scope control are to
– influence the factors that cause scope changes
– assure changes are processed according to procedures developed as part of integrated change control
– manage changes when they occur
What are stages of the Project time management process?
1. Activity definition
2. Activity sequencing
3. Activity resource estimating
4. Activity duration estimating
5. Schedule development
6. Schedule control
What is the output of the first step of the Project time management process “activity definition”?
– activity list
– activity attributes
– milestone list
What is the output of the second step of the Project time management process “activity sequencing”?
project schedule network diagram (formats: activity on arrow, activity on node)
Which dependencies (need in sequencing of project activities or tasks) exist?
– Mandatory (hard logic)
– Discretionary (soft logic)
– External (non-project activities)
What is the output of the third step of the Project time management process “activity resource estimating”?
– activity resource requirements
– resource breakdown structure
What is the output of the fourth step of the Project time management process “activity duration estimating”?
activity duration (=time, not effort) estimates as a three-point estimate (three weeks for the optimistic, four weeks for the most likely, and five weeks for the pessimistic estimate)
What is the output of the fifth step of the Project time management process “schedule development”?
project schedule, schedule baseline, project calendar
a realistic project schedule that provides a basis for monitoring project progress for the time dimension of the project
What are important tools and techniques for schedule development?
– Gantt charts (corresponding to work packages in the WBS)
– critical path analysis
– critical chain scheduling
– PERT analysis
What is the critical path?
the longest path through the network diagram and has the least amount of slack or float
What is critical chain scheduling?
a method of scheduling that considers limited resources when creating a project schedule and includes buffers to protect the project completion date, uses the Theory of Constraints (TOC)
What is the Program Evaluation and Review Technique (PERT)?
– a network analysis technique used to estimate project duration when there is a high degree of uncertainty about the individual activity duration estimates
– uses probabilistic time estimates based on optimistic, most likely, and pessimistic estimates of activity durations
What is the output of the sixth step of the Project time management process “schedule control”?
performance measurements
What are steps of the Project cost management process?
1. Cost estimating
2. Cost budgeting (allocating the costs to work items (WBS))
3. Cost control
What are steps in the Project communications management process?
1. Identify stakeholders
2. Plan communications (information needs, time, content, format..)
3. Distribute information
4. Report performance

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